Site Applications (for CACFP Centers)

Contracting Entities must complete a Site Application for each of their sites. The Site Application screen provides access to the annual application for the Child and Adult Care Food Program for both new and renewing sites. New applications must be completed annually; however, if an application is contained within the system from the previous year, the State has identified select application data that rolls over from the previous year and pre-fills a new year’s application.

To access the Contracting Entity’s site list

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet - Center. (If you have not selected a Contracting Entity, the Contracting Entity Search screen displays.) The most current year’s Application Packet screen displays for the selected CE.

3. Under Site Applications, select Site Application(s). The CACFP - Application Packet Site List displays.

To add a new site (for Contracting Entities only)

1. On the blue menu bar, select Applications.

3. Under Site Applications, select Site Application(s). The CACFP - Application Packet Site List displays.

4. At the bottom of the site list, select Add Site. The Available Site(s) screen displays.

Note: The sites displayed on this screen are sites that are designated as CACFP sites on the Site Profile screen, but who do not have a site application.

5. If the site you would like to add an application for is listed, select the site. If the site you would like to add an application for is not listed, select Add New Site. If selecting ‘Add New Site’, the ‘Quick’ Site Profile screen displays.

6. The system automatically defaults the Site ID to the next available ID for this Contracting Entity. For new sites, this value can be overridden if needed.

TIP: For most Contracting Entities, it is highly recommended that you use the Site ID assigned by the system. The system has verified that the assigned ID is unique and is the next available Site ID for the Contracting Entity. However, public/charter schools should use the campus code assigned by the Texas Education Agency.

7. For new sites, enter the Site Name and County.

8. Select Save. The Site Application for the new site is displayed.

To view a Site Application

1. On the blue menu bar, select Applications.

3. Under Site Applications, select Site Application(s). The CACFP - Application Packet Site List displays.

4. Select View next to the site whose application you would like to view. The site’s Site Application is displayed.

To modify a Site Application

1. On the blue menu bar, select Applications.

3. Under Site Applications, select Site Application(s). The CACFP - Application Packet Site List displays.

4. Select Modify next to the site whose application you would like to view. The Site Application is displayed.

5. Modify any desired information.

6. Select Save. A confirmation screen displays.

7. Select <Edit to return to the Site Application screen.
-OR-
Select Finish to return to the CACFP Site List screen.

8. Repeat Steps 4 through 7 for each site that will participate in the program.

To delete a Site Application

1. On the blue menu bar, select Applications.

3. Under Site Applications, select Site Application(s). The CACFP - Application Packet Site List displays.

4. Select Modify next to the site whose application you would like to delete. The Site Application is displayed.

5. Select DELETE on the Edit menu in the top-right corner.

6. The system transfers you to the bottom of the screen and a warning message is displayed.

7. Select the Delete button at the bottom of the page. A confirmation message displays.

WARNING: Only a site application that has not been approved can be deleted. Once the application has been deleted, it is permanently removed and cannot be restored. Use caution before deleting an application.

To revise a Site Application

Note: Only state-approved applications can be revised. An application that has been submitted BUT is currently under review by the State CANNOT be revised.

Once a Contracting Entity revises a Site Application, the Application Packet must be re-submitted and the state review and approval process starts again. .

1. On the blue menu bar, select Applications.

3. Under Site Applications, select Site Application(s). The CACFP - Application Packet Site List displays.

4. Select Revise next to the site whose application you would like to revise. The Site Application is displayed.

5. Modify any desired information.

6. Select Save. A confirmation screen displays.

7. Select <Edit to return to the Site Application screen.
-OR-
Select Finish to return to the CACFP Site List screen.

TIP: The Revise option only appears when the previously submitted Application Packet has been approved by the state.

To close a Site

1. On the blue menu bar, select Applications.

3. Under Site Applications, select Site Application(s). The CACFP - Application Packet Site List displays.

4. Select the link under the Latest Version column for the desired site. The Application History screen is displayed.

5. Select Close Site. The End Site Agreement screen is displayed.

6. Enter the Closed/Terminated Date. If the Contracting Entity is entering site level claims, the Days of Operation fields for this site will edit check with this date to ensure meals aren’t claimed after the entered date.

7. Select the Closed/Terminated Code.

8. Enter the Closed/Terminated Reason.

9. If desired, provide a description as to why the site is being closed in the Closed/Terminated Comment.

10. Select Save. The Site Application History screen is displayed with a message stating that the site’s enrollment is closed.

To re-open a closed Site

1. On the blue menu bar, select Applications.

3. Under Site Applications, select Site Application(s). The CACFP - Application Packet Site List displays.

4. Select the link under the Latest Version column for the desired site. The Site Application History screen is displayed. If accessing Provider Application(s), first select View next to the Provider.

5. Select Re-Open Site or Edit Provider Closure. The End Site Agreement screen is displayed.

6. Delete the Closed/Terminated Date.

7. Select the blank space from the drop-down menu for the Closed/Terminated Code.

8. Delete the Closed/Terminated Reason.

9. Delete the Closed/Terminated Description.

10. Once all fields are blank, select Save. The Site Application History screen is displayed.