Food Service Management Company Contract List

If the SFA's School Nutrition Programs is managed by a Food Service Management Company (FSMC), then information regarding the FSMC contract is required as a part of the Application Packet. The FSMC Application Packet item is initiated when the SFA has specified that they will be using a FSMC on their SFA application. If the SFA has not specified that they will be using a FSMC for the respective year, the FSMC Contract List will not appear on the Application Packet screen.

To access the Food Service Management Company Contract List

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Details next to FSMC Contract List. The Food Service Management Company Contracts screen displays.

To add a Food Service Management Company contract

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Details next to FSMC Contract List. The Food Service Management Company Contracts list screen displays.

4. Select the Create New Contract button. The Food Service Management Company Contract for the specified year is displayed.

5. Select the company. The Company Contact Information is automatically populated.

6. Enter additional contract information.

7. Select Save. A confirmation screen displays.

8. Select <Edit to return to the Food Service Management Company Contract screen.
-OR-
Select Finish to return to the Food Service Management Company Contracts list screen.

To modify a Food Service Management Company contract

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Details next to FSMC Contract List. The Food Service Management Company Contracts list screen displays.

4. Select Modify next to the company you want to modify.

5. Modify any desired information.

6. Select Save. A confirmation screen displays.

7. Select <Edit to return to the Food Service Management Company Contract screen.
-OR-
Select Finish to return to the Food Service Management Company Contracts list screen.

WARNING: Contract information can be modified only until the State has approved the FSMC contract. Once the FSMC contract has been approved the user would only use the Modify option to early terminate or cancel the FSMC contract.

To delete a Food Service Management Company contract

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Details next to FSMC Contract List. The Food Service Management Company Contracts list screen displays.

4. Select Modify next to the company you would like to delete. The Food Service Management Company Contract screen is displayed.

5. Select DELETE on the Edit menu in the top-right corner.

6. The system transfers you to the bottom of the screen and a warning message is displayed.

7. Select the Delete button at the bottom of the page. A confirmation message displays.

WARNING: Only a contract who’s Application Packet has not been approved can be deleted. Once the contract has been deleted, it is permanently removed and cannot be restored. Use caution before deleting a contract.

To enter Internal Use Only information

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Details next to FSMC Contract List. The Food Service Management Company Contracts list screen displays.

4. Select the Admin option next to the company you would like to review and/or add comments. The Food Service Management Company Contract screen is displayed.

5. Enter information in the Internal Use Only section.

6. Select Save Internal Use Only. A confirmation screen displays.

7. Select <Edit to return to the Food Service Management Company Contract screen.
-OR-
Select Finish to return to the Food Service Management Company Contracts list screen.

To early terminate an active Food Service Management Company contract

TIP: Within the system, Food Service Management Company contracts automatically renew based on the number of optional renewal years specified on the Food Service Management Company Contract screen. To end a contract mid-year, use the Early Termination section of the form.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Details next to FSMC Contract List. The Food Service Management Company Contracts list screen displays.

4. Select Modify next to the company you want to modify.

5. Under the Early Termination Information section, identify that you are terminating the contract early and enter the date and reason for early termination.

6. Select Save. A confirmation screen displays.

7. Select <Edit to return to the Food Service Management Company Contract screen.
-OR-
Select Finish to return to the Food Service Management Company Contracts list screen.

To cancel a renewing Food Service Management Company contract

TIP: Within the system, Food Service Management Company contracts automatically renew based on the number of years specified on the Food Service Management Company Contract screen. Only contracts in a renewal year can be cancelled. This option is not available in the initial year.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Details next to FSMC Contract List. The Food Service Management Company Contracts list screen displays.

4. Select Modify next to the company you want to modify.

5. Under the Cancellation of Renewal Years section, check the box identifying that you are cancelling future renewals with this Food Service Management Company.

6. Select Save. A confirmation screen displays.

7. Select <Edit to return to the Food Service Management Company Contract screen.
-OR-
Select Finish to return to the Food Service Management Company Contracts list screen.