Status Definitions for Items in the Application Packet

Statuses are used to define the current state of an application packet item. Each application can have only one status at a time. 

o    Pending Validation

§  The application has a status of “Pending Validation” when the application has not yet been opened or saved. 

o    Error

§  The application has a status of “Error” if it has failed system validation rules. Data entered is maintained.

o    Not Submitted

§  The application has a status of “Not Submitted” when the application is saved without error, but the Application Packet has not been submitted to the State.

o    Submitted

§  The application has a status of “Submitted” when the SFA has submitted the Application Packet to the State for review (i.e., the Contracting Entity has selected the Submit for Approval button).

§  Any application that is marked “Not Submitted” is changed to “Submitted”

§  The Application Packet becomes read-only to SFA users.

o    Approved

§  The application has a status of “Approved” when the State has approved the application (i.e., the State selected “Approved” in the Internal Use Only section of the form).

o    Denied

§  The application has a status of “Denied” when the State has denied the application (i.e., the State selected “Denied” in the Internal Use Only section of the form).

§  If the application is “Denied”, it can no longer be modified by the Contracting Entity. Only the State can change the status of the application.

§  When setting the application status to “Denied”, the State should enter a comment in the Comments to SFA field explaining the reason the application was denied.

o    Returned for Correction

§  The application has a status of “Returned for Correction” when the State has identified errors in the application and has selected “Returned for Correction” in the Internal Use Only section of the form.

§  When setting the application status to “Returned for Correction”, the State should enter a comment in the Comments to SFA field explaining the reason the application was returned.

o    Withdrawn

§  The application has a status of “Withdrawn” when the State has selected “Withdrawn” in the Internal Use Only section of the form.

§  If the Application Packet has ever been approved, there will not be an option to withdraw.