Site Applications - Summer Food Service Program

Contracting Entities must complete a Site Application for each of their sites. The Site Application screen provides access to the Site’s annual application for the Summer Food Service Program for both new and renewing sites. Sites must complete a new application annually; however, if an application is contained within the system from the previous year, the State has identified select application data that rolls over from the previous year and pre-fills a new year’s application.

To access the Contracting Entity’s site list

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet. The most current year’s Application Packet screen displays.

3. Under Site Applications, select Summer Food Service Program. The Application Packet - SFSP Site List screen displays.

To add a new site (for Contracting Entities only)

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet. The most current year’s Application Packet screen displays.

3. Under Site Applications, select Summer Food Service Program. The Application Packet - SFSP Site List screen displays.

4. At the bottom of the site list, select Add Site Application. The SFSP Available Site(s) screen displays.

Note: The sites displayed on this screen are sites that are designated as SFSP sites on the Site Profile screen, but who do not have a site application.

5. If the site you would like to add an application for is listed, select the site. If the site you would like to add an application for is not listed, select Add New Site. The ‘Quick’ Site Profile screen displays.

6. The system automatically defaults the Site ID to the next available ID for this Contracting Entity.

TIP: For most Contracting Entities, it is highly recommended that you use the Site ID assigned by the system. The system has verified that the assigned ID is unique and is the next available Site ID for the Contracting Entity. However, public/charter schools should use the campus code assigned by the Texas Education Agency.

7. Enter the Site Name and County.

8. Select Save. The Site Application for the new site is displayed.

To view a Site Application

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet. The current year’s Application Packet screen displays.

3. Under Site Applications, select Summer Food Service Program. The Application Packet - SFSP Site List screen displays.

4. Select View next to the site whose application you would like to view. The site’s Site Application is displayed.

To modify a Site Application

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet. The current year’s Application Packet screen displays.

3. Under Site Applications, select Summer Food Service Program. The Application Packet - SFSP Site List screen displays.

4. Select Modify next to the site whose application you would like to view. The site’s Site Application is displayed.

5. Modify any desired information.

6. Select Save. A confirmation screen displays.

7. Select <Edit to return to the Site Application screen.
-OR-
Select Finish to return to the SFSP Site List screen.

8. Repeat Steps 4 through 7 for each site that will participate in the program.

To delete a Site Application

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet. The current year’s Application Packet screen displays.

3. Under Site Applications, select Summer Food Service Program. The Application Packet - SFSP Site List screen displays.

4. Select Modify next to the site whose application you would like to delete. The site’s Site Application is displayed.

5. Select DELETE on the Edit menu in the top-right corner.

6. The system transfers you to the bottom of the screen and a warning message is displayed.

7. Select the Delete button at the bottom of the page. A confirmation message displays.

WARNING: Only a site application that has not been approved can be deleted. Once the application has been deleted, it is permanently removed and cannot be restored. Use caution before deleting an application.

To revise a Site Application

Note: Only state-approved applications can be revised. An application that has been submitted BUT is currently under review by the State CANNOT be revised.

Once a Contracting Entity revises any item within the Application Packet, the Application Packet must be re-submitted and the state review and approval process starts again.

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet. The current year’s Application Packet screen displays.

3. Under Site Applications, select Summer Food Service Program. The Application Packet - SFSP Site List screen displays.

4. Select Revise next to the site whose application you would like to delete. The site’s Site Application is displayed.

5. Modify any desired information.

6. Select Save. A confirmation screen displays.

7. Select <Edit to return to the Site Application screen.
-OR-
Select Finish to return to the SFSP Site List screen.

TIP: The Revise option only appears when the previously submitted Application Packet has been approved by the state.

To close a Site

1. On the blue menu bar, select Applications.

2. From the Applications menu, select Application Packet. The current year’s Application Packet screen displays.

3. Under Site Applications, select Summer Food Service Program. The Application Packet - SFSP Site List screen displays.

4. Select the link under the Latest Version column. The Site Application History screen is displayed.

5. Select Close Site. The End Site Agreement screen is displayed.

6. Enter the Closed/Terminated Date. If the Contracting Entity is entering site level claims, the Days of Operation fields for this site will edit check with this date to ensure meals aren’t claimed after the entered date.

7. Select the Closed/Terminated Code.

8. Enter the Closed/Terminated Reason.

9. If desired, provide a description as to why the site is being closed in the Closed/Terminated Comment.

10. Select Save. The Site Application History screen is displayed with a message stating that the site’s enrollment is closed.